Data Source Tracking Spreadsheets

By Nina Youngstrom

Here is part of a spreadsheet developed by Jennifer Vessels, director of compliance and privacy services at Erlanger Health System in Tennessee, to help guide its process for responding to patients’ requests for electronic health information and comply with the information blocking rule.[1] Contact her at jennifer.vessels@erlanger.org.

Data Source

Responsible Dept

Description of data

Is it EHI?

Is the data duplicated elsewhere?

PACS system

Radiology

Database of medical imaging, including ultrasound, MRI, CT, endoscopy, mammography.

Yes

Some is—some of the information is pushed from the EHR but anything received from outside the system is held in PACS.

Claims and reimbursements

Revenue Cycle

Database tracking all insurance claims, payments, and reimbursements.

Yes

No

Case Management

Social Work

Database including patient-specific notes on discharge planning, caretakers, insurance coverage.

Yes

No

Legacy EHR

HIM

Includes all patient files and records before July 2017 when we switched to current EHR.

Yes

Yes—all data within has been uploaded to the current EHR.

Paper files from acquired practice

HIM

Paper records acquired by our facility when we purchased clinical practice in 2019. Includes medical records, billing, imaging, and lab results.

No

This document is only available to subscribers. Please log in or purchase access.
Purchase Login
 


Would you like to read this entire article?

If you already subscribe to this publication, just log in. If not, let us send you an email with a link that will allow you to read the entire article for free. Just complete the following form.

* required field

First name field cannot be blank!
Last name field cannot be blank!
We will send you an email that will give you access to this entire article.
Email field cannot be blank!
Enter a valid email!
Company field cannot be blank!
Enter a valid company!
Title field cannot be blank!

We're committed to your privacy. The Society of Corporate Compliance and Ethics (SCCE) & Health Care Compliance Association (HCCA) uses the information you provide us to contact you about our relevant content, products, and services. For more information, check out our Privacy Policy.


About SCCE

The Society of Corporate Compliance and Ethics (SCCE) is a non-profit, member-based professional association. SCCE supports our members' work with education, news, and discussion forums. We are a community of leaders, defining and shaping the corporate compliance environment across a wide range of industries and geographic regions. In developing and maintaining effective ethics and compliance programs, our members strengthen and protect their companies.

952.933.4977

About HCCA

The Health Care Compliance Association (HCCA), is a 501(c)6 non-profit, member-based professional association. HCCA was established in 1996 and is headquartered in Minneapolis, MN. We provide training, certification, and other resources to over 10,000 members. Our members include compliance officers and staff from a wide range of organizations, including hospitals, research facilities, clinics and technology service providers.

952.988.0141

Facebook Twitter LinkedIn
Copyright © 2024 by Society of Corporate Compliance and Ethics (SCCE) & Health Care Compliance Association (HCCA). No claim to original US Government works. All rights reserved. All information provided through this site, including without limitation all information such as the “look and feel” of the site, data files, graphics, text, photographs, drawings, logos, images, sounds, music, video or audio files on this site, is owned and/or licensed by SCCE & HCCA or its suppliers and is subject to United States and international copyright, trademark and other intellectual property laws. Any third party logos and/or content provided herein is owned by such third parties and is used by permission herein. Your use of this site to is subject to our Terms Of Use and Privacy Statement.
Cookie settings