When building a data map for your organization, the best place to start can often be with interviews of people in different business functions to determine what their current data looks like, where it is housed and stored and who has access to it. This worksheet is intended to give you a good starting point for such an interview.
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Data Map Interview | |
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Interviewee: | |
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Title: | |
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Group: | |
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Region: | |
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Date of Interview: | |
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Category |
Details |
Feedback/Comments |
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Line of Business Applications | ||
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Do you use any of the following systems/applications as the primary repository to store key business information or company assets? | ||
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SHAREPOINT | ||
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Name of system/server/database/SharePoint site(s) (provide web address). | ||
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Owner and co-owner names/aliases. | ||
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Name of business/group that the system/server/database/SharePoint site supports. | ||
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Estimate of total number of users accessing information. | ||
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Do external parties access, manage, or store information on site(s)? | ||
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How many and which practice groups use this information source? | ||
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General description of the data/content. | ||
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Date range of data/content (static or active data?) | ||
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OTHER REPOSITORIES | ||
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☐ Access |
How many databases? | |
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Where are they stored? | ||
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How many and which groups use this information source? | ||
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☐ Contract management |
How many databases? | |
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Where are they stored? | ||
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How many and which groups use this information source? | ||
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☐ Other? (“home grown” storage solutions) |
If so, what? | |
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Where are they stored? | ||
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How many and which practice groups use this information source? | ||
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MOVE unstructured: network shares; SharePoint sites; LOB as umbrella | ||
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Unstructured Storage | ||
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Do you use any of the following methods of local/unstructured storage for key business information or company assets? |
☐ Portable Media: USBs, CDs, DVDs, other ☐ Local drive ☐ Network file shares | |
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Other Repositories | ||
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Third-party vendors |
Does your group use any third-party vendors for the storage/management of business information? If so, provide details. | |