Privacy and Data Protection

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APPENDIX 5-P: Data Map Survey Worksheet

DATA MAP INTERVIEWS
Interviewee
Title
Group
Region
Date of Interview
CategoryDetailsFeedback/Comments
Line of Business Applications
Do you use any of the following systems/applications as the primary repository to store key business information or company assets?
SHAREPOINT
Name of System/ Server/ Database/ SharePoint Site(s) (provide URL)
Owner and Co-owner names/ aliases
Name of business/ group that the system/ server/ DB/ SharePoint site supports
Estimate of total number of users accessing information
Do external parties access, manage or store information on site(s)?
How many and which practice groups utilize this information source?
General description of the data/ content
Date range of data/content (static or active data?)
OTHER REPOSITORIES
☐ AccessHow many databases?
Where are they stored?
How many and which groups utilize this information source?
☐ Contract ManagementHow many databases?
Where are they stored?
How many and which groups utilize this information source?
☐ Other? "home grown" storage solutionsIf so, what?
Where are they stored?
How many and which practice groups utilize this information source?
MOVE unstructured: network shares; SP sites; LOB as umbrella
Unstructured Storage
Do you use any of the following methods of local/ unstructured storage for key business information or company assets?

☐ Portable Media: USBs, CDs, DVDs, other

☐ Local drive

☐ Network file shares

Other Repositories
Third Party VendorsDoes your group use any third-party vendors for the storage/ management of business information? If so, provide details.
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